ESS (Employee Self-Service) HRMS Registration & Login Guide

1. What Is ESS HRMS?

Employee Self-Service (ESS) is a web-based HRMS portal that allows employees to:

• View and download payslips, tax forms, and salary statements
• Update personal and banking information
• Apply for leave and monitor balances
• Track attendance, timesheets, and work hours
• Access HR policies, benefits, and organizational announcements

ESS HRMS portals are commonly deployed by providers like ADP, Keka, Pocket HRMS, enableHR, and others, serving enterprises across industries.

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2. Who Can Register?

• Only registered employees can access ESS HRMS.
• Self-registration may or may not be enabled depending on employer policy:
• Some systems invite users via email where they verify identity and create a password.
• Others require HR/IT to provision the account and provide login credential.

Make sure your employer has your correct email/Mobile and employee ID in the system to receive activation instructions.

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3. Registration & First-Time Activation

There are two common registration flows:

A. Invitation-based Registration:

1. You receive an email from your ESS provider (e.g. “notifications@…”) with a Register Account link.
2. Click the link, verify your identity (e.g., SSN last 4, employee ID), and optionally confirm your email or mobile number.
3. Create a password that meets complexity criteria.
4. Confirm via a second email link to finalize registration.
5. Then log in with your email and new password at the designated ESS portal URL.

B. HR/IT Provisioned Account:

• HR creates an account and sends you:
• User ID (e.g. employee code or email)
• Temporary password
• Login URL
• On your first login, you enter the provided credentials, and you're prompted to change to a permanent password. You may also set up MFA or security questions.

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4. Login Process (First-Time & Regular)

First-Time Login:

1. Navigate to the ESS portal URL provided by employer.
2. Enter your user ID (or email) and temporary or initial password.
3. Complete any CAPTCHA or OTP verification if prompted.
4. Change your password on first login—ensure you follow the prescribed password policy.
5. (Optional) Set up multi-factor authentication (MFA) or security question if required.

Subsequent Logins:

• Use your updated credentials to access the dashboard.
• Most portals support browser sessions with “Remember Me” options.
• If you forget your password, use the “Forgot Password?” feature to reset via email or OTP.

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5. Dashboard & Self-Service Modules

Once inside, the ESS dashboard typically contains:

• Payroll / Payslips / Tax Forms: View recent salary details, year-end tax statements (e.g. Form 16, W‑2)
• Leave Management: Apply for leave, view balances, and request approvals
• Attendance / Timesheets: View punch in/out, track hours and exceptions
• Profile & Personal Data: Update your contact details, bank account, emergency contacts
• Notifications & Resources: Access announcements, policy documents, support links
• Performance / Benefits / Expenses (if enabled): Submit expense claims, view benefits enrollment, track performance milestones

Pocket HRMS-style interfaces include dashboards showing upcoming holidays, attendance summary, salary cards, and employee engagement items.

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6. Common Troubleshooting

Here are typical user issues and solutions:

• Did not receive registration email or credentials?
  Check your spam/promotions folder and verify with HR that your official email is correctly entered.
• Forgot password or user ID?
  Use the portal's “Forgot Password/ID” link or contact HR/IT for reset support.
• Account locked due to failed attempts?
  Ask HR or IT to unlock your account.
• Portal not loading or slow?
  Clear your browser cache, switch to a recommended browser (Chrome, Firefox), or retry during work hours.
• Cannot complete MFA setup?
  Keep a backup of manual codes or request reset assistance. Ensure time-synchronization if using authenticator apps.

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7. Security & Best Practices

• Use a strong, unique password with mix of uppercase, lowercase, digits, symbols.
• Never save login data on shared or personal devices carelessly.
• Always log out fully, especially on public systems.
• Keep your contact info up to date for account recovery purposes.
• Enable MFA where available and report suspicious login activity promptly.

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8. Summary Table

Step	Action
1	Receive user ID/registration link from HR/provider
2	Register or log in at portal using provided credentials
3	Change initial password at first login
4	Configure MFA or security questions (if prompted)
5	Explore ESS dashboard: payroll, leave, attendance, profile
6	Use “Forgot Password/ID” for recovery if needed
7	Contact HR/IT if login issues persist

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9. Why ESS HRMS Matters

• 24/7 Employee Access: Employees can retrieve payslips, leave history, and benefits at any time.
• Efficiency & Transparency: Minimizes HR paperwork and enables self-driven updates.
• Automated HR Workflows: Leave and expense approvals flow digitally.
• Enhanced Data Accuracy & Security: Centralized control with audit trails.
• Improved Engagement: Employees feel empowered managing data themselves.

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By following this expert guide, any employee can navigate the ESS HRMS registration, login, and self-service features effectively. Whether you're setting up your account or submitting a leave request, this portal brings HR services to your fingertips.

Thank you for reading this “ESS HRMS Registration and Login Guide” on Indias Vibes—here’s to seamless self-service and smarter HR interactions!

How to Revise Your Filed ITR: Step-by-Step Guide (AY 2024–25)

Filing an Income Tax Return (ITR) is an essential part of financial discipline and tax compliance in India. However, even the most diligent taxpayers can sometimes make mistakes—whether it’s forgetting to report some income, claiming an incorrect deduction, or entering the wrong bank details. Fortunately, the Income Tax Department of India provides a solution: you can revise your ITR.

Revising your filed ITR allows you to correct any errors or omissions and submit an updated return without penalties—provided you do so within the prescribed time limit. This article provides a comprehensive step-by-step guide on how to revise your ITR, along with eligibility rules, key deadlines, and precautions.

✅ What Is a Revised ITR?

A Revised ITR is a return filed under Section 139(5) of the Income Tax Act, allowing taxpayers to rectify errors in the original return. You can revise a return multiple times, as long as it is done within the due date and it is not a belated return filed after the original due date.

🧾 Common Reasons to Revise Your ITR

Here are some typical reasons why individuals revise their ITR:

• Omission of income (e.g., FD interest, freelance income)
• Wrong personal or bank account details
• Missed deductions or exemptions under sections like 80C, 80D, etc.
• Errors in tax calculation or wrong selection of ITR form
• Mismatch in Form 26AS or AIS/TIS
• Incorrect reporting of capital gains or losses

📅 Deadline for Revising ITR (AY 2024–25)

For Assessment Year 2024–25, the due date to revise your ITR is:

31st December 2025

This is applicable for ITRs originally filed on or before 31st July 2024 (the standard deadline for individuals not subject to audit). Returns filed after the due date (i.e., belated returns) can also be revised, but only up to 31st December 2025.

🔁 Who Can Revise Their ITR?

Eligible Taxpayers:

• Individuals and HUFs
• Companies and firms
• Belated return filers (as long as revised within the window)
• Those who filed original returns under sections 139(1) or 139(4)

🌐 Step-by-Step Guide to Revise Your ITR Online

The Income Tax Department’s e-filing portal https://www.incometax.gov.in makes it easy to file a revised return.

🔹 Step 1: Log in to the e-Filing Portal

• Go to https://www.incometax.gov.in
• Click on Login using your PAN (as User ID) and password
• Enter OTP sent to your registered mobile/email

🔹 Step 2: Navigate to File Revised Return

• Go to e-File > Income Tax Returns > File Income Tax Return
• Select Assessment Year 2024–25
• Choose ‘Online’ mode
• Select the relevant ITR Form (ITR-1, 2, 3, or 4) based on your income sources

🔹 Step 3: Choose ‘Revised Return’ Option

• Under ‘Return Filing Section’, select:
• Revised return under Section 139(5)
• You will now be prompted to enter details of your original return:
• Acknowledgement number
• Date of filing of original return

🔹 Step 4: Update and Correct Details

• Review your original return
• Make necessary corrections (add income, update deductions, correct personal details)
• Ensure TDS and income details match Form 26AS and AIS (Annual Information Statement)

🔹 Step 5: Preview and Submit

• Once you’ve updated all necessary fields, click on ‘Preview Return’
• Check all entries carefully
• Click ‘Submit’

🔹 Step 6: e-Verify Your Revised ITR

e-Verification is mandatory for your revised return to be valid. You can e-verify using:

• Aadhaar OTP
• Net banking
• Bank account-based OTP
• Demat account

Alternatively, you can send a signed physical ITR-V to CPC, Bengaluru within 30 days of filing.

🔄 How Many Times Can You Revise an ITR?

There is no limit to the number of times you can revise your return—as long as it is within the deadline (31st December 2025) and the original return was filed within the due date. However, frequent revisions may draw scrutiny from the Income Tax Department.

⚠️ Important Points to Remember

• You cannot revise an ITR if the original was not filed (i.e., no return at all)
• You cannot revise a return after receiving a notice under section 143(2) (scrutiny assessment)
• You must e-verify the revised return just like the original one
• Ensure complete accuracy in the revised return to avoid further amendments
• Use correct ITR form; a wrong ITR form may invalidate your return

🧮 Impact of Revised Return on Refunds and Tax

• Increased Refund: If you missed deductions earlier, a revised return could fetch you a higher refund.
• Reduced Refund or Extra Tax: If you omitted income earlier, the revised ITR might reduce your refund or result in additional tax payable.
• Interest & Penalties: Revising a return to declare higher income may result in interest under Sections 234B/234C, but no penalty is levied for voluntarily revising your ITR.

📘 Example Scenario

Original Return: You forgot to include ₹30,000 bank FD interest and claimed an excess deduction of ₹20,000 under 80C.

Action: File a revised return, include the omitted income, and adjust deductions accordingly. Pay the differential tax plus interest (if applicable) and submit the revised ITR.

💬 Frequently Asked Questions (FAQs)

Q1. Can I revise my ITR after I receive a refund?
Yes, you can revise even after a refund has been issued. If it results in higher tax liability, you’ll have to repay the difference.

Q2. Is there a fee for filing a revised return?
No. Revising your ITR is free of cost through the Income Tax portal.

Q3. Will I get intimation for revised return?
Yes, the Income Tax Department will issue an intimation under Section 143(1) after processing your revised ITR.

✍️ Conclusion

Filing an error-free ITR is ideal, but mistakes can happen. Thankfully, the Income Tax Department allows you to revise your return and make corrections without penalty, provided you act within the deadline. Timely and accurate revision ensures proper tax compliance, avoids unnecessary scrutiny, and ensures you receive any refunds due to you.

So, don’t stress over mistakes—revise your ITR with confidence and peace of mind!